Oral Presentation skills - 9 - BCA - 3

9. Basic guidelines for designing the presentation:

 

1. A presenter should make the list of three primary goals which he wants to achieve during the presentation.

2. A presenter should be very clear about the audience that who are the audience and why it is important to be in the meeting.

3. List of major points of information that we want to convey to our audience. When we are done making list, we ask ourselves, “If everyone in the audience understands all of those points, then will I have achieved the goal that I set for this meeting?”

4. Be clear about the tone that we want to set for our presentation, for example, hopefulness, celebration, warning and teamwork. Consciously identifying The tone of ourself can help us cultivate that mood to our audience.

5. Deign the brief opening that:

     ®   Present our goals for the presentation

     ®   Clarifies the benefits of the presentation to the audience

     ®   Explains the overall layout of our presentation

6. Prepare the body of our presentation

7. Design the brief closing that summarizes the key points from our presentation.

8. Design time for questions and answers

      We might be handling out supplemental materials, for example, articles and reports along with making our presentation. We might also be handling out copies of our presentation, for example, handing out copies of our slide that we will be referencing during our presentation. A presenter might be showing slides from a personal computer onto a projector screen.

     ®    If a presenter plans to project slides form a computer onto a projection screen, then he should be sure about checking the computer system before people come into the meeting room.

     ®    A presenter should use a consistent layout or organization of colours and images, on his materials.

     ®    If a presenter uses transparencies on an overhead projector, then he should present each slide for at least 3-5 minutes of the presentation. It should include 5-8 lines of bulleted phrases on each slide.

     ®    If a presenter provides the supplemental information during our presentation, then our audience will likely read that information during our presentation, rather than listening to us. Therefore, we should handout this information after we have completed our presentation.

     ®    If a presenter hand out the copies of his slides, he should be sure that the text on the slides is large enough that the audience can read the text, without holding the hand outs up to their face. A presenter should be sure to leave space on the handouts for the audience to make notes on them.

Reference book: - Business Communication. Sathya Swaroop Debasish & Bhagaban Das. PHI Learning Private Limited. New Delhi.